Important Information for All Attendees - What to do before the conference

• Remember you can pick up your registration material in advance on Sunday, Sep 22nd between 5-7pm at the Conference Center (Mermaid, Blackfriars), Lower River Room. If you are a presenter, you can also load your presentation and check it.


• Book your dinner ticket for Monday, 23rd. Immediately after the free drinks reception on Monday following the first day, we have organized an optional self-funded dinner. If you want to participate, please book your ticket through this link. Guests/partners welcome.


• Download the Final Program for 2013 as PDF (24MB) - plan ahead and mark the sessions you want to atttend


• Abstracts iProceedings Booklet PDF - please load this on your iPad/computer, there will be no printed abstract books at the conference


• Browse abstracts in advance on the med2 website and add those you are interested in to MySchedule.


• Using the social network, connect to presenters and other attendees ahead of the conference


• Download a QR scan app (e.g. QRReader) on your smartphone, so you can scan the badges of people you meet at the conference


• If you haven't done so already, book your flight and hotel. See Venue and  Accommodation for a map and some hotel suggestions. The Mermaid conference center is in Central London at a subway line, so there are plenty of options apart from the suggested hotels.

Important Information for Presenters

• The pre-final program and detailed schedule has been published on the #med2 website. If you are presenting, make sure your presentation is listed and that you are registered (registered authors are marked with *)


• If your abstract has been accepted and you cannot attend/present, please withdraw your presentation using this form. 


• The presentation computer is a Mac. Make sure to test your Powerpoint presentation on a Mac. In addition, we recommend to bring a PDF version of your presentation as backup. Please name your file using the format SESSION_START_TIME-NAME-DAY-ROOM.ppt, for example 4pm-Miller-Mon-Aud.ppt (Session starting at 4pm, presentation by Miller on Monday in Auditorium) or 10am-Smith-Tue-1 (Session starting at 10am, presentation by Smith on Tuesday in Room 1).



• Book your dinner ticket for Monday, 23rd. Immediately after the free drinks reception on Monday following the first day, we have organized an optional self-funded dinner. If you want to participate, please book your ticket through this link. Guests/partners welcome.


• We have accepted over 400 presentations (accepted abstracts are here), and all presenters have been notified.


• Through the social network, login and connect with the other over 500 researchers and practitioners in the health/ehealth space (see list of registered attendees)


• If you are a poster presenter, note that the poster size this year is 1m x 1m. Please print your poster and bring it to the conference. Don't forget to bring push-pins or velcro to mount your poster. Poster stands will be provided.


• If you are an oral presenter, bring your powerpoint or keynote file on a USB flashdrive. Rapid fire presentations are 5 mins + 3 mins discussion + 2 mins transition (10 min slots), while full oral presentations are 10 mins + 3mins discussion + 2 min transition (15 min slots). Start-Up Pitches are 7 minutes, plus 5 minutes discussion and feedback from the panel (+2 minutes transition)


• Table exhibitions and sponsorship opportunities (inserting leaflets into delegate bags etc.) are still available. 

Information for Session Chairs

• Each session has a chair and a cochair. The cochair assumes chair responsibilities if the chair is unavailable.
  
• You are requested to be present 15 minutes before the start of the session in the specified room. A room attendant and technician will be present for assistance.
  
• Check, together with the assistant, whether all presentations have been properly loaded before the scheduled start of the session. The use of own computers is discouraged, make sure presenters copy their presentations on the presentation computer.
  
• Make sure that all audiovisual equipment works before the start of the session.
  
• Inquire with each author about any problem or change about the presentation.
  
• Confirm the time allocation with the speakers and invite the presenters to strictly follow the limits and recommendations.
  
• Unless instructed otherwise, rapid fire presentations are 5 mins + 3 mins discussion + 2 mins transition (10 min slots), while full oral presentations are 10 mins + 3mins discussion + 2 min transition (15 min slots).
  Please give the speaker an out-of-time warning after 10 minutes (5 minutes for rapid fire). Any speaking time exceeding 10 minutes (5 minutes) will be deducted from the discussion time.
  
• Some sessions are not "full" and may have additional time (please do the math). It is at the discretion of the chair to decide whether this additional time should be used for discussion, or whether presenters get more presentation time. If you allow more presentation time, please communicate and discuss this with presenters before the session.
  
• Introduce each speaker briefly (no time for a lengthy bio, just state name, affiliation, and presentation title).
  
• While the presentations within a session are usually in no particular order, it should be avoided to switch presentations around, as some participants may only want to hear a specific talk, hence, the time schedule should be strictly followed.
  
• Before or during the presentations, prepare/think about a question for the presenter if none come from the audience
  
• Most important: keep speakers on track regarding their allotted time.
  
• For your information: sessions may be audio recorded. Make sure the audience microphone (if available) is used if people ask questions, or have the speaker repeat the question.
  
• Questions may be raised through twitter. If possible, follow the hashtag #med2 to read out any questions from participants